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MEETING MINUTES

Town of Heath

BOARD OF SELECTMEN

Charlemont Inn, Charlemont, Mass.

December 19, 2006

Called to order at 7:03 p.m. by Tom Lively with Brian De Vriese and Sheila Litchfield present. Also present Town Coordinator Gloria Fisher.

Agenda was reviewed with no changes.

7:02 Rich Hubbard, Franklin Land Trust, entered the meeting. Pegge and Dave Howland entered the meeting.

Agricultural Preservation Restriction

Rich Hubbard presented a plan to add 20 acres to an existing Agricultural Preservation Restriction. Brian moved to approve signing the APR. Sheila seconded. Vote was unanimous and document was signed. The Land Trust will provide the Town with a copy of the APR and map.

7:09 Rich Hubbard left the meeting.

Brian moved to move the 7:20 appointment for Dave and Pegge Howland up to 7:10. Sheila seconded. Vote was unanimous.

Heath Bicentennial Book Copyright

Pegge noted that the copyright to the Heath Bicentennial Book is held by the Town of Heath. The Heath Historical Society would like to reprint the book, but needs the Selectmen to grant permission and to sign a release. Brian moved to grant permission to the Heath Historical Society to reprint the book and to sign the release. Sheila seconded. Vote was unanimous. Release was signed permitting the Historical Society to reprint the book now and whenever needed in the future. The Town will still hold the copyright.

7:20 Pegge and Dave left the meeting.

Mail Review

· Read thank you note from the Fred Lively family.

· Notice of suspension from the Department of Housing and Community Development regarding the landfill funding.

· E-mail message from town resident in regard to the court action on eviction proceedings.

· Notice of resignation of FCSWMD’s program director.

· FCSWMD FY 08 proposed budget - $7,864 for Heath, a $140 increase over FY 07.

· Copy of the FCSWMD’s FY 06 audit.

· E-mail message from Highway Superintendent with regard to theft of diesel fuel and protective measures he has taken.

· MIIA Nominating Committee Report

· Baystate Roads notice of Pavement Preservation workshop

· Notice from Allied Insurance re: payment due for Fairgrounds. Will be given to Heath Agricultural Society vice president.

Town Coordinator Report

· Windmills – The Planning Board requests a January 9 meeting with the Board to discuss windmill bylaws.

· Landfill – Received the MEMA portion of the FEMA money for the flood damage to the landfill in the amount of approximately $7,000.

· Custodian – Brian Drummey will start his position as custodian Wednesday, December 20.

· Related conversation with a Board of Health member regarding BOH issues.

· Discussed January 2 meeting with a Board of Health member.

Old Business

· Discussed the possibility of a Heath/Rowe collaboration. The Board will send a letter to the Rowe Selectmen and School Committee.

· Related conversation with task force member with regard to public relations activities.

· Discussion held of the action items detailed at last week’s meeting with regard to the MTRSD Interim Planning Committee report. Tom will work to set up a combined town officials meeting in late January or early February.

Minutes

Brian moved to approve the minutes of December 12 as amended. Sheila seconded. Vote was unanimous.

Documents Signed.

Brian moved to adjourn. Sheila seconded. Vote was unanimous.

Next meeting is scheduled for Tuesday, January 2, 2007, at Sawyer Hall at 7:00 p.m.

Adjourned at 8:52 p.m.

Respectfully Submitted,

Gloria Fisher, Town Coordinator

MEETING MINUTES

Town of Heath

BOARD OF SELECTMEN

Sawyer Hall

December 12, 2006

Called to order at 7:03 p.m. by Brian De Vriese with Sheila Litchfield present. Also present Town Coordinator Gloria Fisher; Finance Committee members Dave Howland, Jeff Simmons, Jan Carr, Budge Litchfield, and Ned Wolf; School Committee member Bob Gruen; Ken Rocke and Lorena Loubsky-Lonergan.

Agenda was reviewed with no changes.

7:05 Tom Lively entered the meeting.

Winter Sand and Salt – Memo received from Town Accountant re: overspending the winter snow and ice accounts under MGL Ch. 44, Sec 31D. Brian moved to allow for overspending  the snow and ice accounts if necessary. Sheila seconded. Vote was unanimous.

7:08 Kris Nartowicz, Treasurer, and Hilma Sumner, Town Clerk, entered the meeting. The Treasurer presented a $100,000.00 Revenue Anticipation loan for signatures. Brian moved to sign the loan. Sheila seconded. Vote was unanimous. Loan note was signed in the presence of the Town Clerk.

7:10 Kris and Hilma left the meeting.

MTRSD Interim Planning Committee Status and Update -

An overview was given of last night’s MTRSD Interim Planning Committee meeting. Discussion was held on what’s good for Heath and where we are going.

7:16 Pam Porter entered the meeting.

The Interim Planning Committee voted that some kind of change needs to happen. They recommended the closure of three elementary schools - Ashfield, Colrain, and Heath schools – one a year for three years. A missing piece of the recommendation to save money by closing schools is the capital costs of closing the schools. It was noted that the School Committee needs to consider the impact on towns of school closings.

7:29 Jon Diamond entered the meeting.

The bottom line is that closing schools is not a long-term fix; it will provide the District with a two-three year fix at best. The long-term solution is corrective measures by the state. Discussed the MSBA loan reimbursements to the towns and the possibility that if schools closed the MSBA would discontinue the reimbursements.

Discussed that closing three schools is a move to a K-12 model. Also discussed a K-8 model with the Middle School closing. It was mentioned that the three schools all have different ownership and financing arrangements – Heath owns the school and the financing; Colrain owns the school with District financing; and Ashfield is owned by the District with District financing. It was noted that Ken Rocke suggested that Mohawk first put out a status quo budget to the towns and a three-prong strategy: 1. get money now to run the schools; 2. close one if it has to be done; and 3. go after state money.

8:05 Budge left the meeting.

Concrete actions that can be taken by the Board and private citizens were discussed. The actions were:

               1. The towns need to take positions that are made public, e.g., votes by the town officials (E.g., strategy of promoting going for a status quo budget before closing any school).

               2. Calling a meeting of the Finance Committees and the Boards of Selectmen of all district towns

               3. Work with existing groups – MARS, MMA, Franklin County Selectmen’s Association

               4. The PTP could create an open house or forum to dialogue with Rowe. Dana Blackburn is the chair; she will speak with Sheila.

               5. The Heath School Committee members will be asked to vote on January 10; they need a list of unanswered questions for the rest of the School Committee before that vote. It was noted that the entire School Committee needs to hear Ken Rocke’s presentation before the Jan. 10 vote.

               6. Ask the West County News and the Shelburne Falls Independent to focus on a school a month

               7. Keep Governor-elect Patrick informed of the situation. One School Committee member has written to him and a member of the Finance Committee sent him a copy of Ken’s presentation.

Discussed letter authored by Finance Committee chair to Supt. Buoniconti and cc:d to Ashfield, Plainfield, and Colrain Selectmen and Finance Committee members. Brian moved that the memo be signed by the Board of Selectmen as well as by the Finance Committee and the School Committee members. Sheila seconded. Vote was unanimous.

8:50 Jon, Lorena, Dave, Bob, Ned, Pam, Ken, and Jan left the meeting.

Board of Health

The Select Board asked Jeff Simmons to ask the Board of Health the following questions and report back with the answers – is the BOH asking for more water testing of the beach at Mohawk Estates than the minimum required by the DEP? If yes, why? Why is the BOH requesting to seek town counsel advice? Why is the BOH seeking a meeting with the MEPOA? In response to a BOH request to use camper/trailer fees to pay for legal counsel, the Board of Selectmen stated that the revolving account didn’t provide for that use of the money.

9:15 Jeff left the meeting.

Mail Review

· Read memo from the Board of Health regarding issues relating to Mohawk Estates

· Reviewed memo from town resident in regard to an eviction by the Board of Health. The Select Board decided to write a letter to the Board of Health asking them to rescind the eviction and to explain the apparent inconsistencies in their enforcement policies.

· Tax rate recapitulation and tax rate summary received from the Dept. of Revenue

· Memo from Highway Superintendent regarding a fuel theft. The Board suggested corrections to prevent a re-occurrence : installation of light sensors and a keyed switch for the power and pump.

· Letter from Franklin Regional Retirement System detailing the FY 08 assessment for Heath of $29,947.00

· FCSWMD meeting agenda and  November 16 minutes.

· FCCIP plumbing/gas and electrical inspection fees collected in the month of November.

· Memo received from Senior Center Coordinator re: donations in memory of Ray Pettengill. She asked the Board to vote to accept the donations for the uses which she suggests. Brian moved to accept a donation to the Senior Center in the amount of $600.00 to be used for a 3’ x 5’ sign to be erected in front of Community Hall. Sheila seconded. Vote was unanimous.

Brian moved to accept a donation to the Senior Center in the amount of $845.00 to be used to offset the purchase of a Rapid Steam steamer for the Senior Center kitchen. Sheila seconded. Vote was unanimous.

Town Coordinator Report

· Windmills – discussion on building permits issued for private windmills and the Planning Board’s desire to update Heath’s Zoning Bylaws to make accommodation for rules for windmills.

· Landfill – reported that SEA has submitted information to the DEP needed for the post-closure report. The post-closure permit within 30 days.

· USDA – reported that the USDA conducted their triennial civil rights review of the Heath School.

New Business

Discussed Highway Dept. employee’s recent attainment of hoisting license. Determined that acquiring the license alone is not grounds for a pay increase, however, the job classification will be reviewed.

Minutes

Brian moved to approve the minutes of December 5 as amended. Sheila seconded. Vote was unanimous.

Brian moved to approve the minutes of December 10 as submitted. Sheila seconded. Vote was unanimous.

Documents Signed.

Warrants, building permits, and letter to the Board of Health.

Brian moved to adjourn. Sheila seconded. Vote was unanimous. 

Next meeting is scheduled for Tuesday, December 19 at the Charlemont Inn at 7:00 p.m.

Adjourned at 10:22 p.m.           

Respectfully Submitted,

Gloria Fisher, Town Coordinator

MEETING MINUTES

Town of Heath

BOARD OF SELECTMEN

Heath Elementary School

December 10, 2006

Called to order at 4:07 by Tom Lively with Brian De Vriese and Sheila Litchfield present. Also present was Town Coordinator Gloria Fisher and 18 citizens. See list attached.

Sheila introduced the meeting noting that everyone was there to hear Ken Rocke’s presentation in advance of Tuesday’s Board meeting when strategies will be developed in preparation for the School Committee meeting on Wednesday, December 13.

Ken passed out handouts (attached) and made his presentation of assessment rates with the status quo budget and with school closings. He also explained the school budgets, how the MTRSD’s budget subcommittee came up their figures, and the history of the state’s funding problems. He concluded that even with school closings, the District will be in financial straits again with two-three years. He recommended lobbying the state for increased funding in one of three models he presented and asking our legislators to do a new study assessing the effects of the foundation budget on rural schools.

The meeting was adjourned at 6:02 p.m.

MEETING MINUTES

Town of Heath

BOARD OF SELECTMEN

Sawyer Hall

December 5, 2006

Called to order at 7:03 p.m. by Brian De Vriese with Sheila Litchfield present. Also present Town Coordinator Gloria Fisher.

Agenda was reviewed with follow up to All Committees meeting added to old business.

7:05 Tom Lively entered the meeting.

7:05 Custodian interview held with Michael Wilmeth

7:20 Michael Wilmeth left the meeting. Custodian interview held with Lyra Johnson.

7:30 Lyra Johnson left the meeting. Custodian interview held with Brian Drummey.

7:45 Brian Drummey left the meeting.

Discussed interviews and candidates. Brian moved to appoint Brian Drummey as custodian at a salary of $10/hour for ten hours per week. Sheila seconded. Vote was unanimous. Summer will be contacted and asked to orient Brian.

8:01 Mike Smith entered the meeting.

· He reported that the new plow is on and that salt and sand are ready to go.

· Discussed snowplowing plan and relief drivers. He has one person lined up; it is difficult to find others with the proper qualifications. Bob Herman is ready to go with snow removal with the snow blower.

· Discussed “16-hour” rule for working and possible work day alternatives for using personnel when needed.

· Mike reported on a Baystate Roads program on salt, sand, and liquids that he recently attended. He recommended using treated salt and less sand. It is more expensive but more effective and causes less salt damage to the vehicles. He suggested buying a ground temperature sensor. He was asked to look into the costs.

· Good reports are being received about the Transfer Station. The gates still need attention.

8:52 Mike left the meeting.

Mail Review

· Note from Town Clerk on vote to establish a Heath Board of Health and copies of the 1990 ATM Warrant.

· Certificates of Completion of CJIS Training received for Police Officers.

· Board of Health November 8, 2006, meeting minutes received.

· Signed Guidelines and Requirements for Board/Committee Appointments received from Jeff Simmons.

· Hoist License flyer.

· Invitation to December 13 meeting in regard to Emergency Action Plans for the Connecticut River Watershed.

· Invitation to December 19 regional brainstorming session from the FRCOG’s Regional Issues Committee.

· Invitation to January 26, 2007, Annual Legislative Forum for Youth.

Town Coordinator Report

· Reported on progress of getting wireless system to work in the Senior Center.

· Reviewed Oct. 2 letter from Building Inspector in regard to 911 house numbering regulations.

· Requested to switch hours from Friday to Sunday file reorganization.

· Request to come up with a plan for rearranging TC office furniture. Request was granted.

· Request to redesign BOS letterhead was granted.

· Request to get a Town Mastercard was granted.

Old Business

· Landfill – it was decided to pursue writing a letter to Governor-elect Patrick asking for help.

· Committee Appointments – the town is without an animal inspector.

· Avery Brook Rd. Traffic – a December 19 meeting will be set up with Chief Margo Newton.

· Whittemore Spring – the Dickinsons are still interested in restoring the spring.

· Discussed Board of Health issues and need for the BOH to get copies of their meeting minutes to the Select Board. Some letters with regard to camper/trailer permits were sent out, but not to everyone owning a camper/trailer.

· Task Force Reports – discussed next week’s planned meeting with the Finance Committee and School Committee members. The goal of the meeting is to prepare the School Committee members for the December 13 School Committee meeting at which the superintendent will make his recommendation to the full committee. There is concern that all the cost saving scenarios presented thus far do not include any of the costs of implementation.

New Business

Discussed the recent eviction from their home of a Heath family. Reviewed e-mail message from another Heath resident addressing the eviction. The Board will do some research into the proceedings that surrounded the Board of Health’s decision.

Documents Signed.

Warrants, building permit, and letter to the  Veteran’s Agent.

Brian moved to adjourn. Sheila seconded. Vote was unanimous. 

Next meeting is scheduled for Tuesday, December 5 at 7:00 p.m.

Adjourned at 10:43 p.m.           

Respectfully Submitted,

Gloria Fisher, Town Coordinator

MEETING MINUTES

Town of Heath

BOARD OF SELECTMEN

Sawyer Hall

November 28, 2006

Called to order at 8:34 p.m. by Tom Lively with Sheila Litchfield present. Also present Town Coordinator Gloria Fisher, Dave Howland,  Ned Wolf, and Dave Gott.

Agenda was reviewed with MTRSD Interim Planning Committee status added to new business.

8:37 Assessor Henry Leuchtman entered the meeting.

Public Hearing on Setting the Residential/Commercial Property Tax Rate

Tom called the hearing to order at 8:37 p.m. Henry explained that only .025 percent of the town is considered commercial property. Sheila moved to adopt a single tax rate for the Town of Heath for FY ‘07. Tom seconded.

Discussion was held re: levy capacity and the formulas that are used, with Henry explaining that this is part of setting the tax rate. The assessed value of the town is approximately $80 million.

Discussion ended. Vote was unanimous to adopt a single tax rate. Tom and Sheila signed the document.

Henry gave copies of the recap draft to the Board and informed the Board of the excess levy capacity - $108,251.84.

8:53 The hearing was adjourned. Dave Gott and Henry Leuchtman left the meeting.

Sheila reported that the MTRSD’s Budget Subcommittee provided its report last night. She recommended that the Select Board, Heath Finance Committee and School Committee members get together to study the MTRSD’s subcommittee reports and to look at Heath’s task force reports in order to determine what questions need to be asked at the December 13 meeting where the Superintendent will present his recommendation to the School Committee. The Town Coordinator will set up the meeting.

9:09 Dave and Ned left the meeting.

9:10 Treasurer Kris Nartowicz entered the meeting.

Kris asked the Board to consider having the Bank of Western Massachusetts do the Town’s payroll. This would also allow for direct deposit, and the bank would also do the W2s, W3s, and all taxes. She estimated the cost at approximately $2,500/year, which would mean increasing her yearly budget by $800. The time she now spends on payroll could be used on tax title and collection. Discussed having biweekly payroll. Kris was asked to find out the costs of having the “checks” delivered instead of picking them up.

Sheila moved to go with direct deposit utilizing the Bank of Western Massachusetts and begin the process of changing over to a biweekly payroll. Tom seconded. Vote was unanimous.

9:37 Kris left the meeting.

Sheila reported on the meeting held with the BOH chairperson. Tom will attend the BOH meeting on November 29.

Mail Review

· Discussed building permit for Highway Garage roof. It was decided to waive the building permit fee.

· Reviewed memos from Kopelman and Paige regarding appointing board and committee members.

9:50 Jeff Simmons and Brian De Vriese entered the meeting.

Jeff asked about his appointment to the Board of Health. The letter of appointment was signed and given to him.

9:55 Jeff left the meeting.

Mail Review continued

· Applications received for custodian position. Interviews will be conducted at the next Board meeting.

· Received program and news article from Leo Parent on Veterans Day event held at the high school. The Board did not know the event was taking place and will send a letter to Mr. Parent expressing their disappointment at not being notified.

· Copy of letter from MSBA to MTRSD in regard to Mohawk’s appeal of the audit findings for Colrain Central, Sanderson Academy, and the High School. Appeal denied.

· FCCIP Quarterly Meeting Minutes

Documents Signed.

Liquor license and building permit.

Brian moved to adjourn. Sheila seconded. Vote was unanimous. 

Next meeting is scheduled for Tuesday, December 5 at 7:00 p.m.

Adjourned at 11:00 p.m.           

Respectfully Submitted,

Gloria Fisher, Town Coordinator

MEETING MINUTES

Town of Heath

BOARD OF SELECTMEN

All Boards and Committees Meeting

Charlemont Inn

November 14, 2006

Called to order at 6:12 p.m. by Tom Lively with Sheila Litchfield present. Also present Town Coordinator Gloria Fisher and 20 board and committee members and citizens (see attached list).

Agenda was reviewed with no changes.

Welcome

Tom Lively welcomed everyone to the 2^nd annual All Boards and Committees meeting and thanked them for their volunteer efforts. He explained the purpose of the meeting and asked everyone to introduce themselves.

Communications

Sheila Litchfield explained that the Board would like to meet with every board and committee annually. She discussed the materials handed out to participants –important dates, possible Special Town Meeting to be held in March to vote on a change to the Regional School Agreement, and elected officials whose terms are expiring in 2007. She noted that the Select Board is interested in hearing from anyone who would like to propose an article for the annual town meeting warrant with regard to restoring Whittemore Spring. She also mentioned that the Select Board would like to know how they could help the committees and boards.

Board and Committee Reports

· Tim Lively reported for the Agriculture Commission that they are working on a farm inventory and attending classes.

· Don Dekker reported for the Conservation Commission, giving an overview of their purpose and work of protecting wetlands. Beckie Finn reported that she is mapping the Shapiro Land as well as plotting vernal pools. Discussed logging Shapiro land and the possibility of securing recreational trail grants.

· Val Kaempfer reported for the Council on Aging. They have been and are submitting grants that maintain the Senior Center and provide hours and programs for the Town Nurse. She announced that the new Town Nurse is Robin Booth.

· Del Viarengo reported for the Historical Commission. The Commission is awaiting word on the status of Heath’s application to have the center of town declared a historic district, and they are working on mapping and surveying all the historic properties in town. She noted that the Commission would like to meet with BOS, Zoning Board of Appeals, and the Planning Board once a year.

6:55 Brian DeVriese entered the meeting.

· Don Dekker reported for the Community Hall Committee. He explained that this committee is responsible for the upstairs part of Community Hall. Their long-term goal is to beautify it. To this end, they are holding craft fairs four times per year as fundraisers. He also mentioned that there are some structural problems that need fixing, e.g., the floors and the lighting, as well as the stage curtains, drapes, painting, etc. Discussion held regarding responsibilities for repairs and upkeep. It was decided that major restorations (floor and lighting) are the town’s responsibility while cosmetic repairs are the responsibility of the Committee.

· Al Canali reported for the computer committee that the new wireless internet zone outside Town Hall has been successful. He also discussed the need to extend the service.

· Tom Lively reported for the Parks and Recreation Committee that the Bike event held in September raised approximately $400 for the library. He noted that the Committee has been discussing a ski race event.

· Dawn Peters reported for the Board of Health explaining their duties to protect the public’s health and safety. She mentioned that the camper/trailer permitting process was ongoing and that letters will be sent to all the people who own camper/trailers in town. There was some discussion regarding whether a camper/trailer registered with the RMV needed a permit. Dawn will investigate.

· Dave Howland reported for the Finance Committee that Free Cash has been certified. He also recognized Town Accountant Tracey Baronas for her fine work.

· Val Kaempfer reported for the Board of Assessors noting that a complete property reevaluation will need to be done in FY ’08, will which necessitate the hiring of an outside consultant.

· Eileen Tougas, Senior Center Coordinator, reported on activities taking place, including Senior Lunch twice a month, art lessons, and library sponsored kids’ activities. She noted that there are 193 hours available for the public to use the upstairs room. She presented the Senior Center’s wish list: steam table, repairing and sealing the tile floor, and a tv, vcr, and dvd player.

· Deb Porter reported for the Library Trustees that Don Purington had been hired as new Library Director and Lyra Johnson as Library Assistant. She noted that the Library in being fully automated as a member of CWMars with through volunteers entering all the information. She announced that the Library received a grant of over one million dollars to build a new library, but still needed matching funds.

· Bob Viarengo reported for the Planning Board that the camper/trailer bylaw passed, the Mass Smart Growth Initiative has been completed, and discussed the possibility of a voluntary fund for Community Preservation. He noted that the Planning Board will be looking at permitting of wind towers and solar structures.

· The Zoning Board of Appeals had nothing to report.

Guidelines and Requirements

Brian De Vriese explained the “Guidelines for Committee and Board Appointments” form that the Board of Selectmen has recently adopted and that everyone being reappointed will be asked to sign. The Guidelines detail the expectations required of all appointees regarding the Open Meeting Law, keeping of minutes, Executive Session, litigation, and use of Town Counsel. He also noted the legal requirements involved with being a member of a Town Committee or Board and discussed the materials handed out to participants – copies of the open meeting law, use of e-mail policy, the new wireless use policy,

requirements for keeping of meeting minutes, and important dates.

Town Coordinator Gloria Fisher discussed the methods for disposal, retention, and archiving of records. Records Disposal Schedules are kept in a notebook in the town offices for use by any board or committee. Each board and committee was also encouraged to begin the process by cleaning out their respective file cabinets.

Announcements

Tom announced

· a celebration of life will be held for Ray Pettengill on Sunday, November 19, from 2-4 p.m. at the Senior Center.

· that Custodian Summer Barkoskie had submitted her resignation, and that the position is currently open.

· that each packet contained a Guidelines and Requirements for Boards and Committees Appointment and asked each person to sign

Everyone was asked to fill out the meeting evaluations and thanked for coming.

8:10 All Board and Committee members left the meeting.

8:20 The Selectmen reconvened the meeting.

Discussion was held of how the meeting went. It was decided that next year every board and committee member will be invited.

Review of Mail

An invitation to a November 28 meeting was received from STAR.

Town Coordinator Report

· Discussed Internet Café idea with Senior Center Coordinator. She will talk to chair of Computer Committee.

· A volunteer will be coming next week to set up wireless connection in Senior Center.

· Spoke with attorney from K&P regarding absence of bylaw regarding appointments to boards and committees.

· Discussed Board of Health issues. Next BOH meeting is scheduled for November 29.

· Relayed message from Kris Burnes regarding task force report on In District Alternatives.

New Business

· The Liquor License for Peter’s Store is due to be renewed. Brian moved to approve the liquor license. Sheila seconded. Vote was unanimous.

· Brian moved to cancel the November 21 Board of Selectmen’s meeting. Sheila seconded. Vote was unanimous.

Documents were signed.

Reviewed Minutes of November 6, 2006. Brian moved to approve the minutes as amended. Sheila seconded. Vote was unanimous.

Brian moved to adjourn. Sheila seconded. Vote was unanimous. 

Next meeting is scheduled for November 28 at 7:00 p.m. in Sawyer Hall.

Adjourned at 9:03 p.m.             

Respectfully Submitted,

Gloria Fisher, Town Coordinator

MEETING MINUTES

Town of Heath

BOARD OF SELECTMEN

Sawyer Hall

November 6, 2006

Called to order at 7:05 p.m. by Tom Lively with Brian DeVriese and Sheila Litchfield present. Also present Town Coordinator Gloria Fisher, Dave Howland, Library Trustees Jan Carr and Kate Bailey, and Don Purington

Agenda was reviewed with no changes.

Library Trustees

Jan noted that the Library received a Public Library Construction Program grant in the amount of $1,184,568.00 from the Massachusetts Board of Library Commissioners. The Library Trustees and Librarian were congratulated on receiving the grant. It was noted that in order to utilize the grant the Town needs to raise $1,215,980.00. Discussion was held regarding possibilities for lowering Heath’s share – by building a smaller building or building it ourselves. The trustees have until July 12, 2007, to come up with the matching funds and to accept the grant. It was mentioned that it might be possible to get the deadline extended.  The Trustees were asked to explore options to scale down the size of the building and refine and lower the projected operating costs. The Board supports the project with the understanding that suitable donors can be found.

7:42 Dave, Jan, Kate, and Don left the meeting.

Mail Review

· Reviewed memo from town accountant regarding voting to overspend winter snow and ice accounts. The matter was postponed until a time when the Finance Committee can meet with the Board.

· Memo from Mass Department of Revenue certifying free cash as of July 1, 2006, as $129,584.00

Town Coordinator’s Report

Reported on:

· FCSWMD escrow account can be used with no specifications or limits.

· Memorial plaques in honor of Ray Pettengill will be ready for the Celebration of Life gathering.

· Water in basement was discussed. Trench to be cut.

· Town Coordinator requested closing the office on Friday, November 17 and December 1, in order to work on the file cabinets. Request was approved.

· Discussed people coming into the Town offices to use the wireless connection. Brian moved that a policy be created that states that people may use the wireless service in the Town offices only during regular business hours and only when the town coordinator is present. Sheila seconded. Vote was unanimous. The Senior Center Coordinator will be asked if the Senior Center can be used for an Internet Café.

· A sign reading “Town of Heath” was approved for installation over the front door of Sawyer Hall.

· Discussed whether Town should revitalize the Space and Facilities Planning Committee. Will review report.

Old Business

· Committee Appointments – noted that the Town needs an animal inspector.

· Avery Brook Rd. signage – town coordinator will check with FRCOG to see if they know of an engineering study that was done

· All Committees Meeting – discussed agenda and handouts.

· Whittemore Spring -  discussed who could sponsor Town Meeting Warrant Article

· Highway Garage bathroom –discussed moving furnace

· Discussed selectman’s discussion with Town Counsel, who will send a letter detailing the requirements for appointing and unappointing member of committees or boards.

· Discussed attending BOH meetings. A selectman will attend the next meeting.

· Task Force Reports – the person responsible for the outstanding report will be asked to report to the Board. Discussed the work of the MTRSD’s subcommittees, and that all the reports will be online shortly, Discussed task force reports and implications. And held discussion regarding requested by a task force to send letter to the MTRSD superintendent.

Documents Signed.

Building permits, vacation request, and letters Doug Finn and Summer Barkoskie signed.

Minutes

Reviewed minutes of October 30. Brian moved to approve the minutes as amended. Sheila seconded. Vote was unanimous.

Brian moved to adjourn. Sheila seconded. Vote was unanimous. 

Next meeting is scheduled for Tuesday, November 14, - All Boards and Committees meeting to be held at the Charlemont Inn from 6-8 p.m.

Adjourned at 9:40 p.m.             

Respectfully Submitted,

Gloria Fisher, Town Coordinator

MEETING MINUTES

Town of Heath

BOARD OF SELECTMEN

Sawyer Hall

October 30, 2006

Called to order at 7:02 p.m. by Tom Lively with Brian DeVriese and Sheila Litchfield present. Also present, Town Coordinator Gloria Fisher, Eileen Tougas, Val Kaempfer, and Tim Lively.

Agenda was reviewed with discussion on alcohol license renewals due in November, fence at Transfer Station, and snow blower added to new business.

Special Needs Survey

Tim Lively presented a draft special needs survey to be distributed to Heath residents. The information will be used to help those needing special services in the event of an emergency. After a few revisions the Board approved the survey. Tim was thanked for taking the initiative in doing this.

7:20 Tim left the meeting.

Community Hall

Eileen Tougas and Val Kaempfer requested permission to have panels installed on either side of the door to the Senior Center to prevent the wind from blowing in whenever the door is opened. It was discussed that a building permit application would need to be filed, rejected, and then appeal to the Zoning Board of Appeals due to the fact that the building is not set back far enough from the road. The estimate to do this work is $520, which will be taken from the Community Hall Maintenance and Utilities Account. Brian moved to approve the request. Sheila seconded. Vote was unanimous.

They also requested permission to erect a free standing bulletin board in front of Community Hall to post notices of upcoming events. This will be for Community Hall and Senior Center use/events only. It will be paid for with the money that has been donated in Ray Pettengill’s name.

Decided to order plaques in Ray’s memory for installation in both the Senior Center and in the town office.

7:37 Val and Eileen left the meeting.

Mail Review

· Received letter of resignation as Animal Inspector from Dave Freeman. Brian moved to accept Dave’s resignation with regret. Sheila seconded. Vote was unanimous.

· Received letter of resignation as Custodian from Summer Barkoskie. She indicated that she would continue to fill the position until a new custodian has been hired. Brian moved to accept Summer’s resignation with regret. Sheila seconded. Vote was unanimous.

· E-mail received from Jeff Simmons indicating his willingness to fill the unexpired term on the Board of Health (through June 30, 2007).

· E-mail received from Mike Smith re: surplus vehicle sale. Discussed investigation into purchase of a bucket truck.

· E-mail from Mike Smith re: fence at Transfer Station. The $7,159 quote received was for replacing the whole fence. Discussed fixing the gates and top rail. Mike has said that he and Bob can do it. The FCSWMD will be asked if the Town of Heath can pay the Transfer Station Attendant to fix it with funds from the escrow account. Also discussed purchasing a snow blower using funds from that same escrow account. The Board agreed that a snow blower can be purchased and used not only at the Transfer Station but perhaps at Town and Community halls. Brian suggested purchasing a utility vehicle to be used for hauling the snow blower. Also discussed the whereabouts of the lawn tractor, winter temporary drivers, gravel roads, and the need for a plan for shoveling/cleaning up around Heath Center.

· Received cost estimate of $12,000 from Steve Crowningshield for replacing the Highway Garage roof. Brian moved to approved the estimate. Sheila seconded. Vote was unanimous.

· Reviewed and discussed dog complaint received.

· Read memo from Board of Health declining invitation to meet with the Selectmen at this meeting.

· Reviewed e-mail from Russ Lindgren offering to hook up wireless system at Senior Center as well as installing repeaters down South and Dell roads. The Board is in favor of experimenting with expanding the T-1 network, and it is not within their purview to approve or disapprove work that’s not on town property. The matter will be referred to the Computer Committee.

· Reviewed memo from Tax Collector regarding letter to delinquent tax payer. Board approved sending of the letter.

· Received FRCOG’s new Salary Survey.

· Invitation to Selectmen’s Association dinner on November 15.

Town Coordinator’s Report

Reported on:

· Celebration of life service to be held for Ray Pettengill on November 19, 2-4 p.m., at Senior Center.

· Mike’s report on his efforts to initiate a gravel roads survey

· Beckie Finn’s  notice that she is volunteering to map the Shapiro property as well as certifying vernal pools in town. Board agreed it was an admirable idea.

Old Business

· All Committees Meeting – discussed agenda

· Whittemore Spring -  the Board is willing to put it on the Town Meeting Warrant if someone comes forward with a request

· Highway Garage bathroom – may have $3,000 left after the roof is fixed. Discussed what could be done, formulating  plan, and getting an estimate

· Board of Health – reviewed letter from BOH in regard to this evening’s meeting. Discussed that the main point is good communication within boards, committees, and within the town, and that no board operates in a vacuum. The Selectmen’s expectations for each board and committee are transparency and clear communication. Discussed possibility of a member of the Select Board attending Board of Health meetings.

Documents Signed.

Building permits and letter to Doug Finn were signed.

Minutes

Reviewed minutes of October 16. Brian moved to approve the minutes as amended. Sheila seconded. Vote was unanimous.

Brian moved to adjourn. Sheila seconded. Vote was unanimous. 

Next meeting is scheduled for Monday, November 6, at 7:00 p.m. at Sawyer Hall.

Adjourned at10:35 p.m.            

Respectfully Submitted,

Gloria Fisher, Town Coordinator

MEETING MINUTES

Town of Heath

BOARD OF SELECTMEN

Sawyer Hall

October 16, 2006

Called to order at 7:04 p.m. by Tom Lively with Brian DeVriese and Sheila Litchfield present. Also present, Town Coordinator Gloria Fisher and 24 citizens (see list attached).

Agenda was reviewed with no additions.

Tom welcomed everyone and explained that the reports were being made to the Board of Selectmen, questions may be asked from the Board after all reports had been made, and that the Selectmen would be distributing the reports after all had been presented.

Report from the Other Regional Options and Out of District Alternatives Task Force

Leighton and Eric presented an overview of the report: goals, the current situation, operation of the school, choices, finances, and options. Two different budgets were drawn up for an independent elementary school due to the fact that not all the information was available and different projections were used. The projected budgets could increase the property tax rate between $2.50 and $4.50 per thousand. After considering all the models, the Task Force recommended two options: an independent public elementary K-6 school or a regional district with one or more elementary schools. It was noted that the earliest Heath could leave the school district, if that is the choice, would be 2009 due to DOE regulations. The Task Force recommended proceeding cautiously and without haste.

Ken Rocke presented a five-year budget analysis on what will happen to the town’s property taxes if nothing changes. He explained the background and his working assumptions (Heath stays in the District, Chapter 70 Formula won’t change significantly, and 6% budget increase [fixed services] for MTRSD). Ken concluded that the MTRSD towns will see some towns impacted much more severely than others by changes in the Chapter 70 Formula over the next four years, that the percentage of state share of support for Mohawk budget will decrease yearly, and that assessments to towns will increase out of proportion to overall budget increases. He also determined that Heath’s Required Local Contribution will decrease over the next four years, that the decrease will outpace Heath’s Municipal Revenue Growth Factor, and that after FY ’11 Heath’s total educational costs will follow the pattern of the other towns. He recommended against counting on Choice students as a viable long-term strategy for economic survival. He also noted that Mohawk’s current budgeting practices do not result in clear assignment of costs to schools, making predicting the costs of an independent school difficult or impossible at the present time. He has shared his financial analyses with Supt. Buoniconti. Recommendations include the Central Office reviewing the entire district budget and generating a more accurate report of allocated costs and revenues; eight discrete cost centers to be established; shared and distributed costs be identified and correctly assigned to relevant cost centers; using adjusted school budgets to report existing costs; and existing costs be used to make projections. He also recommended that Heath not rule out the option of an independent school, that Mohawk work with the towns to project total educational costs for each individual town through FY ’11, and that Heath continue to explore all viable governance and fiscal options. Ken concluded that the Town has a four-year window and doesn’t need to act now. He also recommended asking the Board of Selectmen to ask the District to give Heath an Allocation Audit and Plan for the three district superintendencies, each school, and the Mohawk Trail Regional School District. Tom thanked the task force and expressed appreciation for the hundreds of hours put into researching and presenting the report.

Report on Possibility of Regionalizing with Another Town

Sheila reported on her meeting with the chair of the Rowe School Committee re: proposal to form a two-town regional school district. The school committee chair from Rowe did not appear interested because she thought there was no financial incentive for Rowe at this time, but Sheila the lines of communication should remain open.

Report from the Transportation Task Force

Cal Carr presented his task force’s report to the Selectmen and discussed how transportation funding is allocated. He discussed the state’s plan for a transportation audit, which might help the MTRSD due to its being the largest geographic district in the state. He also mentioned that the MARS group is looking for people to be on a committee studying transportation.

9:15 Everyone except the Selectmen and the Town Coordinator left the meeting.

Mail Review

· Reviewed invoice for attorney doing work for the Out of Region Task Force. Okay to pay.

· Letter from Friends of the Library requesting Selectmen to approve donation of $2700 to be put into a municipal account to be used for paying a CWMars invoice. Brian moved to accept the donation. Sheila seconded. Vote was unanimous.

· Discussed receipt of price quote for fixing the highway department roof. Brian will speak to highway superintendent and contractor. Sheila moved to give Brian the authority to decide how to proceed. Tom seconded. Vote was unanimous. Discussed the fire department roof. That will be put in next year’s budget.

· Received Community Policing Grant application from Police Chief.

· Received e-mail memo from Fire Chief re: volunteer firefighters on medical disability and return to work plan.

· Received Doug Finn’s resignation from the Computer Committee. Brian moved to accept Doug’s resignation with regret. Sheila seconded. Vote was unanimous.

· Received Doug Finn’s resignation from the Board of Health. It was determined that Doug could not volunteer for the BOH if not a member. Brian moved to accept with regret Doug’s resignation from the Board of Health effective October 26. Discussed filling position with one of the candidates recently interviewed for the BOH. Brian moved to appoint Jeff Simmons to the Board of Health pending Jeff’s availability and the Board of Health’s approval. Sheila seconded. Vote was unanimous.

· Copy of letter from the Building Inspector to the Emergency Management Director asking that all properties in Mohawk Estates have proper street addresses openly displayed.

· Copy of letter from Alastair Maitland to Highway Superintendent asking for a “Hidden Drive” sign near the entrance to the Maitland Forest. The Board approved the request.

Town Coordinator’s Report

Reported on:

· furnace is fixed

· switch still needs to be made to Crocker for internet service

· SEA invoice

· bill for fixing elevator was adjusted downward by $400

· no progress on hooking Senior Center up to wireless internet

· The Board of Health has been invited to the Oct. 30 BOS meeting; haven’t received a response

Minutes

Reviewed minutes of October 2. Brian moved to approve the minutes as amended. Sheila seconded. Vote was unanimous.

Documents Signed.

Building permits and letter to Doug Finn were signed.

Brian moved to adjourn. Sheila seconded. Vote was unanimous. 

Next meeting is scheduled for Monday, October 30, at 7:00 p.m. at Sawyer Hall.

Adjourned at10:42 p.m.            

Respectfully Submitted,

Gloria Fisher, Town Coordinator

MEETING MINUTES

Town of Heath

BOARD OF SELECTMEN

Sawyer Hall

October 2, 2006

Called to order at 7:01 p.m. by Brian DeVriese with Sheila Litchfield present. Also present, Town Coordinator Gloria Fisher.

Agenda was reviewed with discussion of poles at fairgrounds added.

Minutes

Reviewed minutes of September 18. Brian moved to approve the minutes as amended. Sheila seconded. Vote was unanimous.

Reviewed minutes of September 21 Three-Town Landfill meeting. Brian moved to approve the minutes as submitted. Sheila seconded. Vote was unanimous

7:08 Tom Lively entered.

Discussion held re: the poles which appeared at the fairgrounds. Town Coordinator called two members of the Planning Board; they had no information. The building inspector will be called in the morning.

7:10 Catherine Fahy, West County News entered.

Called Darwin Clark. He is unable to keep his 7:05 appointment.

Discussed Town Counsel’s opinion regarding three-town intermunicipal agreement. His opinion is if Town Meeting in each of the three Towns authorized the Intermunicipal Agreement, and it was properly executed by the Board of Selectmen for each of the Towns, then it is binding and that binding nature extends beyond the current membership of the Boards.

7:17 Dave Howland and Jan Carr entered the meeting.

7:28 Eric Grinnell and Leighton McCutchen entered the meeting.

7:36 Ned Wolf entered the meeting.

Report from the Other Regional Options and Out of District Alternatives Task Force

Leighton and Eric presented a preview of their task force’s report. Their full report will be available in two weeks. At the present time it does not seem financially feasible for the Heath School to leave the region, but they are still crunching the numbers. Ken Rocke and Lorena Loubsky-Lonergan have been working on the finances and will explain how and why money flows from the state and how the school is financed.  The Task Force will suggest alternative ideas for the Heath School and present the financial piece at the next Board meeting on October 16.

The Board thanked Leighton and Eric for the time and energy they have put into this task and were asked to pass this thanks along to the rest of the task force.

7:55 Leighton and Eric left the meeting.

The Board discussed holding their October 16 meeting at the School and how the meeting will be conducted. Since it is a regularly scheduled Board meeting, no questions will be entertained until the report has been made to the Select Board. All questions will be directed to the Board. When all the task force reports are in, another Board of Selectmen meeting will be held to answer questions and discuss the reports. The Transportation Task Force also will make their report to the Board on October 16.

8:05 Jan Carr, Ned Wolf, and David Howland left the meeting.

Mail Review

· Transfer Station inspection report received from the Franklin County Solid Waste Mgt. District

· Memo from Board of Health noting that four District Court complaints have been dismissed and that eight other people will be notified. The Board would like an accounting of all twenty-three tickets that were sent out. Discussed Tom’s attendance at September 27 BOH meeting. The Selectmen will meet with the BOH at the October 30 Select Board meeting.

· The Friends of the Heath Library asked the Board to vote to accept a donation in the amount of $439 from the Library Bike Ride. Brian voted to accept the $439.00 donation to be used for paying the expenses of the Library Bike Ride and to purchase materials for the Library. Sheila seconded. Vote was unanimous

· Read e-mail message from town resident who wants all the stop signs in town removed. The Board suggested that the resident inform the Board of his specific complaints. Discussion held regarding stop signs in town.

· Draft budget received from the Franklin County Retirement System.

· Invitation from the Alcoholic Beverages Control Commission to a Local Boards Training on October 27. Sheila will attend.

· Notice of Franklin County Clean Sweep event.

· Copy of memo from Town Clerk to the Planning Board re: letter of approval from Attorney General of Warrant Article 19 (camper/trailer bylaw) from May 6 ATM. Also notes that a change needs to be made to wording, which can be made as a warrant article on next ATM.

· Letter from FRCOG in regard to formation of a Local Natural Hazard Mitigation Plan Committee.

Town Coordinator’s Report

· Reported on

· fencing at the Transfer Station,

· inquiries by a private investigator,

· problem with furnace,

· water in the basement,

· getting access to the T1 line at the Senior Center, and

· the legislative reception to be held on October 6.

Old Business

· Highway Garage roof – Mike is still waiting for estimates to fix.

· The Computer Committee will be asked to look into providing a network adapter or suggesting what is need to get internet access to the Senior Center.

New Business

· A request for reimbursement of damages was received from someone who claimed to have damaged his wheel and tire hitting a pot hole in town. The request was denied.

· Discussed the Fire Chief’s need for a new computer.

Sand and Salt Bids

Brian moved to award the Winter Sand bid to Rob Mitchell, low bidder ($9.20/ton). Sheila seconded. Vote was unanimous.

Brian moved to award the Winter Salt bid to American Rock Salt, low bidder ($50.18/delivered ton). Sheila seconded. Vote was unanimous.

Documents Signed.

Building permits and a thank you letter to Yankee for landfill capping materials and donations were signed.

Brian moved to adjourn. Sheila seconded. Vote was unanimous. 

Next meeting is scheduled for Monday, October 16, at 7:00 p.m. at the Heath Elementary School.

Adjourned at 9:47 p.m.             

Respectfully Submitted,

Gloria Fisher, Town Coordinator

MEETING MINUTES

Town of Heath

BOARD OF SELECTMEN

Sawyer Hall

September 18, 2006

Called to order at 7:00 p.m. by Tom Lively with Brian DeVriese and Sheila Litchfield present. Also present, MTRSD Supt. Michael Buoniconti, MTRSD Business Manager Joanne Blier; Finance Committee members Dave Howland, Jan Carr, Ned Wolf, and Budge Litchfield; School Committee member Pam Porter; Town Coordinator Gloria Fisher, and Catherine Fahy, West County News.

Agenda was reviewed with no changes.

Superintendent Buoniconti

Supt. Buoniconti introduced Joanne Blier as the new MTRSD Business Manager and mentioned that Joanne had scrubbed the budget and found enough money to rehire an art teacher.

Supt. Buoniconti explained that the three major qualities being emphasized in this year’s budget process are communications, transparency, and planning. He passed out letters and planning calendars to the Board and the Finance Committee, noting that he will be asking all the towns in the District to have a Special Town Meeting in March to vote on changes to the Regional Agreement and to vote on the District’s budget in June. Toward the goal of transparency, the budget will be redone to make it easier to read and will be e-mailed to the Board and the FinCom.

Two budgets will be done: the status quo budget and a budget based on the planning effort. The School Committee will vote on the new plan in December followed by information sessions in January and February. He mentioned that he will be relying on community leaders to inform community members. To ease the transparency of the process it was suggested that budgets be posted on the MTRSD web site with changes noted.

The superintendent mentioned that he had moved his offices into the high school building. Discussion held on uses of old buildings.

7:27 Michael and Joanne left the meeting.

The Finance Committee was invited to the October 6 reception for legislators.

7:30 Dave, Budge, Ned, and Jan left the meeting.

Mail Review

· Card praising the work of the Transfer Station attendant.

· Five letters received from Heath property owners wanting to know why they received a ticket from the Board of Health. It was mentioned that the BOH had not responded to the Selectmen’s memo because they hadn’t checked their mailbox before their last meeting. Discussed how the administrative functions of the BOH work. The Selectmen need more information, particularly in regard to the district court dates that have been scheduled by people appealing their tickets – what is liability to the town and how is BOH planning on responding. Tom will attend the next BOH meeting on September 27.

· Letter received from Town Clerk re: camper/trailer violations.

· Letter from the state congratulating Franklin County on completing NIMS training.

· Letter from Planning Board chair regarding lost keys.

· Request from Highway Superintendent to purchase another road plate. Request was approved.

· Letter from Avery Brook Rd. resident re: why the Charlemont part of the road has a lower speed limit.

· MRF revenue payment report. From the January-June 2006 Heath earned $870.95.

· Notification of meeting at Tech School to nominate someone for representation for the purpose of collective bargaining.

· Two memos from K&P regarding legislation applicable to local adjudicatory hearings and affordable housing trust fund.

Town Coordinator’s Report

Discussed that the landfill is paid in full, both SEA and ET&L and received FEMA money ($44,565.16). Also discussed liability insurance for town nurse, elevator, three-town landfill meeting, and legislators reception on October 6.

Old Business

·  Large Events Permit – will be sent to Town Counsel for review.

· Open Space Plan – for all committees meeting a reminder will be sent to everyone and they will be asked to prepare progress reports for the meeting.

· Appointments – Brian moved to appoint Dennis Peters to the Zoning Board of Appeals. Sheila seconded. Vote was unanimous.

· Post Office Contract – Tom and Gloria will follow up.

· Highway Garage Roof and Bathroom – Mike will contact contractor.

New Bu